Digital invoicing (e-invoicing) offers many advantages. More and more organisations are therefore switching to digital invoicing. What are the advantages and is this also interesting for your organisation?
What is digital invoicing?
Digital invoicing can refer to several ways of invoicing, but in general digital invoicing refers to the exchange of e-invoices. E-invoices are invoices sent in a standardised format to the recipient, where they can be automatically entered.
What are the benefits of e-invoicing?
When your organisation receives e-invoices, it means that invoices are no longer processed manually. They enter your accounting or ERP system immediately and can be transferred from there into the workflow.
The benefits if you receive e-invoices:
– No manual handling required:
Invoices no longer need to be entered manually or scanned for the use of OCR. This saves a lot of time and reduces the number of errors
– No scan and recognise (OCR) software required:
No scanning and recognition software is needed to process e-invoices. They are read into the receiver’s software 1:1
– No double payments
E-invoices are entered immediately. They do not linger in inboxes or mailboxes, so invoices are not paid twice
– Less chance of fraud
When you receive your e-invoices via the secure Peppol network, the risk of fraud is minimised. The data of organisations that send e-invoices via Peppol are verified beforehand.
Because the savings on the receiving end of the invoice are large, customers are increasingly asking their suppliers to deliver e-invoices. The central government is an example of this. They make the submission of an e-invoice mandatory for all contracts that started after 1 January 2017. In addition to the central government, more and more local authorities and commercial organisations are requesting e-invoices.
The benefits of sending e-invoices:
Your invoice will be entered into your customer’s administration more quickly
– Faster payment:
Faster entry of invoices into the accounts means that they are more likely to be paid on time. There are also organisations that pay suppliers even sooner if they send an e-invoice.
– Insight into the status of your invoice:
Because the entire process of processing an e-invoice is digital, a customer can give his supplier insight into the status of his invoice. Handy, so you can see if that big invoice has been paid yet. Of course, this process must be facilitated by your customer.