E-invoicing for sustainable and efficient invoice processing
The Medicines Evaluation Board (MEB, part of the Ministry of Health, Welfare and Sport) will switch entirely to electronic invoicing as of 18 April 2019. Electronic invoicing not only reduces the costs of invoice processing, but also achieves that invoices can be processed and paid faster. Starting 19 April 2019, the processing of paper and PDF invoices will be a thing of the past.
With this change, the MEB gives substance to the policy of the Dutch government and the Government Purchasing Conditions (ARBIT, ARVODI and ARIV): as from 1 January 2017, the government’s suppliers are obliged to send invoices as an electronic invoice (e-invoice). A paper or PDF invoice explicitly does not fall under the definition of e-invoice. The policy states that paper invoices and PDF invoices sent to the MEB by e-mail will no longer be processed as from 18 April 2019. These will be returned to you.
To help you deliver your invoice electronically, read below how your organization can easily start e-invoicing.
Whether you create your invoices in a word processor, via your accounting software or in your own financial system, e-invoicing to the MEB is quick and easy.
I use Word or Excel
You can send an electronic invoice by using the tradeinterop portal. This portal is free of charge for invoices to the CBG (VWS). With this portal you can easily create and send invoices and you have insight into their status.
I use accounting software
Most financial software packages support e-invoicing in UBL. You can e-mail your invoices to: OIN00000004000000038000@invoices.tradeinterop.com
My software supports Peppol
Add the CBG OIN in your software package as Peppol address and you can send your invoice directly.
The OIN of CBG is:
00000004000000038000
My software cannot invoice e-invoices, how can I still meet the obligation?
If you use custom (ERP) software or if your software is not yet able to send electronic invoices, please contact tradeinterop for more information.
Note: The Client will bear the costs of tradeinterop for the sending of e-invoices to the Ministry of Health, Welfare and Sport until 31-10-2024 for the Contractor. If you choose the services of tradeinterop under option 1 (portal instead of word processor) or 2 (link with accounting software) and you also wish to use this infrastructure for other ministries or customers, then there may be costs associated with the service as far as this relates to e-invoicing to other ministries/other customers.
