E-invoicing for sustainable and efficient invoice processing
The core department of the Ministry of Health, Welfare and Sport* will switch entirely to e-invoicing as of 1 August 2019. By using e-invoices, we will not only reduce the costs of invoice processing, but we will also ensure that invoices can be processed and paid faster. From then on, the processing of paper and PDF invoices will be a thing of the past.
With this change, we are giving substance to the policy of the Dutch government and the Government Purchasing Conditions (ARBIT, ARVODI and ARIV): as from 1 January 2017, the government’s suppliers, such as the Netherlands Institute for Social Research (Sociaal en Cultureel Planbureau), will be obliged to invoice via an electronic invoice (e-invoice). A paper or PDF invoice explicitly does not fall under the definition of e-invoice.
The policy states that paper invoices and PDF invoices sent to us by e-mail will no longer be processed as from 1 August 2019. You will then receive them back.
To help you with the electronic delivery of your invoice, you can read below how your organization can easily start with e-invoicing. Tradeinterop will approach you for this from April 2019. You are therefore requested to take action only after you have been approached.
*The core department of the Ministry of Health, Welfare and Sport consists of the following parts:
– The Ministry of Health, Welfare and Sport:
– VWS Core Department (incl. DGs)
– Health Care and Youth Inspectorate (IGJ)
– Central Commission on Human Research (CCMO)
– Health Council of the Netherlands (GR)
– Council for Public Health and Society (RVS)
– Dutch Sports Council (NL SR)
– Grants and Institutions Implementation Service (DUS-I)
Whether you create your invoices in a word processor, via your accounting software or in your own financial system, e-invoicing to the core department of the Ministry of Health, Welfare and Sport is quick and easy.
I use Word or Excel
You can send an electronic invoice by using the tradeinterop portal. With this portal you can easily create and send invoices and you have insight into their status.
I use accounting software
Most financial software packages support e-invoicing in UBL. You can e-mail your invoices to:
OIN00000002003182447001@invoices.tradeinterop.com
My software supports Peppol
Add the VWS OIN in your software package as Peppol address and you can send your invoice directly.
The OIN of VWS is:
00000002003182447001
My software cannot invoice e-invoices, how can I still meet the obligation?
If you use custom (ERP) software or if your software is not yet able to send electronic invoices, please contact tradeinterop for more information.
Note: The Client will bear the costs of tradeinterop for the sending of e-invoices to the Ministry of Health, Welfare and Sport until 31-10-2024 for the Contractor. If you choose the services of tradeinterop under option 1 (portal instead of word processor) or 2 (link with accounting software) and you also wish to use this infrastructure for other ministries or customers, then there may be costs associated with the service as far as this relates to e-invoicing to other ministries/other customers.
