The CIBG (part of the Ministry of Health, Welfare and Sport) will switch entirely to electronic invoicing as of 18 April 2019. By using electronic invoicing we not only reduce the costs of invoice processing, but we also achieve that invoices can be processed and paid faster. From 19th of April 2019, the processing of paper and PDF invoices will be a thing of the past.
With this change, we are giving substance to the policy of the Dutch government and the Government Purchasing Conditions (ARBIT, ARVODI and ARIV): as from 1 January 2017, the government’s suppliers will be obliged to send invoices via as an electronic invoice (e-invoice). A paper or PDF invoice explicitly does not fall under the definition of e-invoice. The policy states that paper invoices and PDF invoices sent to us by e-mail will no longer be processed as from 18 April 2019. You will receive these back from us.
To help you deliver your invoice electronically, read below how your organization can easily start e-invoicing.
Whether you create your invoices in a word processor, via your accounting software or in your own financial system, e-invoicing to the CIBG is quick and easy
You can send an electronic invoice by using the tradeinterop portal. With this portal you can easily create and send invoices and you have insight into their status.
Most financial software packages support e-invoicing in UBL. You can e-mail your invoices to:
Add the CIBG OIN in your software package as Peppol address and you can send your invoice directly.
The OIN of CIBG is:
If you use custom (ERP) software or if your software is not yet able to send electronic invoices, please contact tradeinterop for more information.
Note: The Client will bear the costs of tradeinterop for the sending of e-invoices to the Ministry of Health, Welfare and Sport from 01-03-2019 until 31-10-2022 for the Contractor. The client will evaluate this after 2 years and may bear the costs for an additional 2 years + another 2 years. This period of up to 6 years is a temporary measure; after this period, the Contractor is expected to set up the Contractor itself to be able to send e-invoices to the Client. If you choose the services of tradeinterop under option 1 (portal instead of word processor) or 2 (link with accounting software) and you also wish to use this infrastructure for other ministries or customers, then there may be costs associated with the service as far as this relates to e-invoicing to other ministries/other customers.
Tradeinterop has a solution for every business: from the SME that wants to start e-invoicing with one or two customers, to the large company who wants more control over the ordering and invoicing process.
Creating an account is easy and you can start right away. In most cases, tradeinterop fits into your current invoicing process.
If you have any questions, please contact us using the form below.